If a student in your course expresses a need for academic accommodations, and is not currently registered with the Disability Services Center, please provide them with the following information:
How to Register for Services:
To register for services, students should visit our website at dsc.uci.edu and click “Register with DSC,” then click “DSC Intake Form.” In order to qualify for services, the student must have their UCInetID or be a Continuing Education or visiting student.
Once an Intake Form is completed, the DSC will be in contact with the student to schedule an intake appointment with their assigned Disability Specialist. All intake appointments will be conducted via phone or zoom until further notice. Students will be asked to email documentation provided by a qualified healthcare professional to their assigned Disability Specialist.
Since our office and testing center are closed until further notice and the DSC staff is working remotely, we will not be proctoring exams at the DSC. As far as remote proctoring, we will address those needs on a case-by-case basis. If we determine that there is a need for our office to proctor an exam remotely, we will need at least a 1 week notice to coordinate. In general, students registered with the DSC should be afforded the same testing environment as their peers to the greatest extent possible. This means that, if you are proctoring an exam through Canvas, all students should be able to take the exam through Canvas. Since we do not have access to Canvas course spaces or other systems used for remote learning, we are unable to extend test time for those who require it which means that professors will need to be cognizant of students’ testing accommodations and ensure those are implemented in the remote setting (such as extended time). Please visit the Resources for Instructors page on our website for helpful tips for providing testing accommodations via Canvas, or other online platforms.
At this time, there will be no need to send course syllabi, exam dates, or general exam information to DSC Testing. We are not actively inputting exam information into our database since our testing center is closed. Unfortunately, there is no way for us to put a hold on the automatic emails you receive requesting testing information after each student sends out their accommodations letter. Rest assured, you do not need to do this while we are in a remote setting.
The following are helpful sites that provide guidance for extending test time for those who require it as an accommodation:
If using Canvas:
If you experience any difficulty navigating these resources, please reach out to DSC Testing for additional assistance.
If you are using Respondus Lockdown Browser, ProctorU, or another proctoring system to deliver your exam, note that further action may be required to ensure that students with Assistive Technology needs are able to do so. If you have questions, please reach out to DSC E-Text
To access a comprehensive list of students in your class and their individual accommodations, visit the “Manage My Courses” page on our website. Clicking this link will prompt you to log in with your UCInetID, then to enter the course code(s) for the course(s) you are teaching. Once you have reached the Instructor page for a course, a list of students will be displayed along with their accommodation details.
Please note that each student may be receiving individualized testing accommodations. For example, one of your students may be receiving 1.5x Extended Test Time while another is receiving 2.0x Extended Test Time. Each of these students should be allowed the specified additional time listed on their accommodations information. The following is a breakdown of how to calculate extended test time:
STANDARD EXAM DURATION x ACCOMMODATION = EXTENDED DURATION
|50 min||63 min (1 hr. 3 min)||75 min (1 hr. 15min)||100 min (1 hr. 40 min)|
|80 min||100 min (1 hr. 40 min)||120 min (2 hours)||160 min (2 hr. 40 min)|
|120 min||150 min (2 hr. 30 min)||180 min (3 hours)||240 min (4 hours)|
|170 min||213 min (3 hr. 33 min)||255 min (4 hr. 15 min)||340 min (5 hr. 40 min)|
Due to the nature of remote learning, some accommodations may not apply or may be applied differently.
Separate Location (DSC) – Students will be taking exams in their individual remote setting, not at the DSC, until further notice.
Short Break(s) – Students with this accommodation may need to step away from their computer while testing. They understand that the clock will not stop. It is important for proctors to be notified of the student’s accommodation so as to prevent complications when a student leaves the testing environment for a disability related reason. Further, please ensure that the proctoring system being used will not kick the student out of the exam for leaving the testing environment. Visit our Resources for Instructors page for more information.
The accommodation for extended test time is to be applied to timed exams only. If a student expresses a need for further accommodation as it relates to non-timed exams or assignments, please have them reach out to their Disability Specialist with those concerns. Caveat: If you are giving all students two hours to complete what you consider to be a one hour exam, this would be considered “timed”. You would still need to calculate extended time accommodations based on the two hour time given to all students. Whereas, if you give students a 5 day window to complete an exam, and a timer is not counting down once they begin, this would be considered “not timed.”
In this situation, you may want to consider starting students with extended time testing early so that all of your students would be finishing the exam at the same time. This allows all students to attend the lecture. If this is not possible, please ensure that all students will be given access to any lecture content they may miss due to extended time testing accommodations.
If a student is experiencing a disability-related issue that is inhibiting their ability to complete their exam (e.g. panic attack), please direct the student to their Disability Specialist for support.
For all other questions, please contact the DSC Front Desk at (949)824-7494 for further assistance from 8am-5pm Monday-Friday
For after-hours assistance with any mental health-related concerns, visit the following resources provided by the Counseling Center:
If a student requires assistive technology, the DSC will be working with that student to ensure they still have access to what they need. Most of these are compatible with online testing systems, but if there are any suspected issues, we’ve encouraged students to reach out to us. It may be the case that a student will need to do a “test run” for an exam prior to a real one to make sure that their Assistive Technology is compatible. Resolving any issues will require collaboration between the student, their Disability Specialist, and the professor. Any questions related to Assistive Technology can be addressed to DSC E-Text.
Visit the Resources for Instructors page on our website for accessibility-related resources to use in a remote learning environment and beyond. This is being actively updated throughout the quarter.
Helpful Tips for Accessibility:
- Captions should be provided on all online lectures or visual content. Zoom has a variety of accessibility features including tools for using closed captioning!
- When including images in lectures or exams, adding a brief description of the image is a great way to accommodate those who utilize a screen reader.